Top Document: Win95 FAQ Part 10 of 14: Messaging/Exchange Previous Document: 10.1 Exchange basics, and why I recommend Exchange for first time E-MAIL users Next Document: 10.3. Remote Mail basics for MS Mail, Internet Mail, CIS Mail, and Microsoft Network Mail users See reader questions & answers on this topic! - Help others by sharing your knowledge * 10.2.1. ...Internet mail? Easiest way, is download Microsoft's Internet Explorer and install it, then run the Internet Setup Wizard. Feed the wizard all the info it needs; get it from your provider. Alternately, download MS's stand-alone Internet Mail Client for Exchange, if you don't want to use Internet Explorer. Then add Internet Mail to your Exchange Profile, or let the setup wizard do it. 4.00.950B and NT 4.0 some with the Internet Mail client. If you use a dial-up connection, be sure to enable Remote Mail otherwise it will dial up your provider every 15 minutes. The Internet Setup Wizard automatically turns on Remote Mail. When you write your messages, enter addresses as you would for any other Internet mail program, in the To: Box of the Send Message requester. Separate multiple addresses with semicolons (a ";") instead of commas. Hit File/Properties to change the sending options of this message if you wish; you can send attachments MIME or UUEncoded, use a different character set if you're sending messages overseas, and such. Finally hit the "Send" button. Notice, however, it does not deliver the message immediately. It will not deliver the message until you run a Remote Mail session, or you hit Tools/Deliver Now Using/Internet Mail. Automatic sending doesn't happen unless you turn off Remote Mail and have it check for mail automatically. Microsoft's Internet Mail client only works with a POP3 server and an SMTP server for outgoing mail. In Internet Mail properties, you can specify a different server for outbound mail by hitting "Advanced", and typing in the name of the outgoing mail server. I'm hoping for an IMAP4 client some time soon, but 90% of providers don't use IMAP4. Sad. There are also many more replacement Internet mail clients popping up, including from Netscape, Corel, and Delrina. * 10.2.1.1. How do I make Exchange behave like a "normal" Internet Mail client? Download Internet Idioms from Angry Greycat Designs. This adds an Idioms tab to the Exchange options requester. You can choose a default read font (I recommend Courier-New 10), a default Send Mail font (Again, Courier-New 10), you can add a signature to all your e-mail (including MS-Mail, Faxes, MSN, whatever), and you can use a "standard" reply idiom with tabbed text and little ">" all over the place. NOTE: Ben Goetter updated many of his Widgets for the Windows Messaging and Exchange Server Client updates. Be sure to grab his updates. Many of them, however, won't run with MS Outlook! Be careful! NEW Toolkit: Anthony Humphreys (anthony@istar.ca) has kindly bundled the best Exchange add-ons, including Internet Idioms, into one installable (and uninstallable) package. Get them from ftp://ftp.inforamp.net/pub/win95/exchange/. If your browser supports frames, visit his Exchange Centre at http://home.istar.ca/~anthony/. If you use MIME to encode messages and attachments (the default), set the character set to your appropriate choice. Most of us should set it to US-ASCII. Select Internet Mail properties, hit Message Format, hit Character Set, and select US-ASCII. This will remove equal signs and "=3D" codes in messages. If you turn off MIME, either in the properties of your message or in the Character set here, it will send attachments UUEncoded. Ben Goetter, founder of Angry Greycat Designs, also has an excellent Exchange FAQ. * 10.2.1.2. Top ten Internet Mail annoyances 10. WINMAIL.DAT attachment (attaches a "Rich text format" message; turn off "Use Rich Text Format" in Internet address book entries, or type in target addresses directly (such as "gordonf@vcn.bc.ca" rather than "[SMTP:gordonf@vcn.bc.ca]") 9. Can't insert a .signature (get Internet Idioms) 8. Funny codes show up when using MIME encoded messages (Set the charset to US-ASCII to fix) 7. It insists on deleting mail off my mail server (Use Remote Mail to transfer mail instead) 6. It keeps dialing up my ISP every 15 minutes (Tell it to work off-line and use Remote Mail instead) 5. It won't automatically send my mail (You'll have to do a Tools/Deliver Now or use Remote Mail, or tell it to check mail every so often) 4. I can't set it up for more than one user (Create multiple Exchange Profiles or User Profiles) 3. It won't do Blind Carbon-copy (Just turn on "BCC Box" in the View menu of any new message window) 2. It won't do a bulk mailing (Use your Personal Address Book and make a group up for your bulk mailing. Personally, I don't like bulk mail (SPAM) anyway!) 1. It won't take commas between multiple recipients (That's an MS-Mail throwback; use semicolons instead) * 10.2.2. ...MS Mail? Add Microsoft Mail Services, in Add/Remove Programs/Windows Setup, if it isn't already in there. Then add it to your Exchange profile. It will ask you for the network path to your MS-Mail server, either full version or WFWG type server, and will let you select your name from a list of names. The Mail Administrator has to add you to the user list before you can pick from here, though. This is an important difference compared to the older WFWG mail client. MS-Mail under Exchange has all the original benefits of MS-Mail's original 3.2 program, and Exchange will let you import your old .MMF files and address book into your Personal Folders. Select File/Import. * 10.2.2.1. How do I view shared folders on an MS Mail server? Exchange's original MS-Mail client didn't support shared folders, but download Microsoft's Exchange Update, which includes an MS-Mail client update, to get them back. Install it through Add/Remove Programs/Windows Setup/Have Disk. After you install it, you will need to re-boot, then remove and re-add MS-Mail to your Exchange Profile. Once you do, the MS-Mail Shared Folders will show up as a separate folder tree in your folder view window. You can then copy mail back and forth between folders on it, and your personal folders, and create new shared folders. * 10.2.2.2. Do I need to have MS Mail in my profile if I'm not using MS Mail? Absolutely not. Microsoft Mail is one of many messaging services you can keep in an Exchange Profile. In fact you could have a profile which only has Personal Folders and Personal Address Book, but then you couldn't send or receive anything. A basic profile has these two basic services and as few as one messaging service, such as Internet Mail. * 10.2.2.3. How do I set up a small e-mail system on my network using MS Mail? First, pick some central server, or a computer that's always turned on. Then in Control Panel / MS Mail Administrator, instruct the machine to create a New Workgroup Post Office. Instruct the Administrator program where you want the directory tree, or post office, to reside. If you're using all Win95 machines you can specify a UNC path (\\server\share). If it's on a NetWare or other server, just give it a regular DOS path, but try to specify a UNC path if you network client allows it. It will then build the directory tree and allow you to create an Administrator account, and other accounts. On all the machines in the network, tell MS Mail to use that UNC or DOS path to the post office. The Inbox Setup Wizard will let you pick an existing username from the list on the post office, but you can also hand-configure it through MS Mail settings. Once done, this machine can send mail to the other users on that post office. The Administrator can administer that post office from any computer that has the MS Mail client on it, through the very same control panel. Just select "Administer existing post office" and give it the Administrator mailbox name and password. * 10.2.3. ...CompuServe (TM) Mail? This is a big money saver, because it lets you manage your mail off line, but it requires you already installed the CompuServe Information Manager on your computer (The Win 3.1 or DOS version works fine). If you already haven't installed CIM, do so, and feed it your account information. First, download the CompuServe Exchange client, or look on your CD-ROM for DRIVERS\OTHER\EXCHANGE\COMPUSRV. Next, run the Setup program. That will install the CompuServe mail client and it will run the Inbox Setup Wizard for that client. Tell it where your CIM directory is (usually C:\CSERVE), tell it your access phone number including country code and area code (even if it's local; this follows TAPI spec), and access type (Direct, DATAPAC, whatever). I'm not sure why it wants to use your CIM directory though; maybe for copying its address book perhaps? When finished, and after you re-start Exchange, you can send mail to addresses in CompuServe's format (xxxxx.yyyy) or make Personal Address Book entries with CIS addresses in them. Now, to deliver CIS mail, select Tools/Deliver Now Using/CompuServe Mail. It will dial up your local CIS access number, prompt you for a password (unless you gave it your password), then deliver your mail. Regardless of whether you have mail or not, the CIS client will generate an event log and post it in your Inbox.. Remote Mail also works with CIS mail, letting you keep mail on the CIS server, etc, as will Internet Idioms. * 10.2.4. ...Faxes? Add Microsoft Fax services, from Add/Remove Programs/Windows Setup. Then add Microsoft Fax to your Exchange profile. It will ask you for your name, fax number, and other such items that would belong on a fax cover sheet. Of course, it will ask you what fax modem you want to use. You can then send faxes like any other kind of E-MAIL, including .signatures if you installed Internet Idioms. But far more useful than the regular message requester, is the "New Fax" wizard, which lets you specify a nice cover page (even let you create a new one from scratch), a nice short message, and a proper phone number with area code (following Win95's TAPI spec). And yes, you can print to a fax (or send mail to a Fax address) from any Windows app. Fax Setup adds a Win95 printer driver for faxing. No need to make cover pages in your documents though; you can use the built-in cover page editor to make new ones, or use the four built-in ones. If you want to send a message to both E-MAIL and FAX addresses, use the Fax Address Wizard to insert a Fax address while in any Send Mail requester. Select Tools/Fax Address Wizard. This will let you choose a cover page and insert a proper TAPI phone number in to the fax address. After the wizard completes you can continue to add more E-MAIL or FAX addresses. Attachments will get sent too; Exchange will launch the attachment's associated program and tell it to print to the Microsoft Fax driver. Faxes vs E-MAIL: MS Fax is one of the Exchange messaging services, so it (in many ways) treats faxes like any other kind of e-mail. If you're sending to another MS Exchange Fax recipient, it can even be a real e-mail (if you have "Editable, if possible" selected as the fax format). It does this by encoding the e-mail (and any attachments) into a fax image that the other end can interpret and decode back into an e-mail message. Only MS Fax and Delrina WinFax Pro 7.0 understand this strange format, so you're better off using "Not editable" as the fax format. However, this strange handling of faxes makes you treat "normal" faxes like "attachments" in e-mail. You can even use [FAX:xxx-yyyy] as an e-mail address. Don't be afraid to. NOTE: MS-Word for Win95 has a mail merge bug though; It will crash if you attempt a mail-merge from Word to multiple fax addresses. I don't have all the details but this was pointed out and verified in KB article Q139465. I also forgot who pointed it out to me, sorry. * 10.2.4.1. How do I share fax modems between Windows 95 machines? Set aside one computer to share the fax modem, and see to it that it runs Exchange all the time (By placing a shortcut to Inbox in its Startup group). Get Inbox Properties (Or your Exchange profile properties) and get Microsoft Fax properties. Select the Modem tab, and select, "Let me share my modem on the network". All the file sharing rules apply, including User Level security if you enabled that, and you will need a file sharing service installed on that computer. You can't cheat and use a network drive on another server this time, unlike WFWG FAX let you do; the system will use your C: drive and create a FAX share on it. Now, in the Modem tab on everyone else's fax properties, change the modem type to "Network Fax". Give it the UNC or DOS path to the shared directory on the fax server. Users can then send (but not receive... awwww) faxes through the network. Someone will still have to sit at the fax server to route and print faxes as necessary. Routing faxes is a simple matter of forwarding the fax attachment to E-MAIL addresses in the network. * 10.2.4.2. How do I share fax modems between Windows 95 and WFWG machines? Win95 fax servers won't work with WFWG clients or vise-versa. I know, sad. I vaguely remember MS releasing a patch to MS Fax to let Win95's Fax client access WFWG fax servers, but I can't find any reference to it on MS's web site anymore. * 10.2.4.3. Top ten Microsoft Fax annoyances 10. It can't do broadcast faxes (Yes it can; just feed it a bunch of fax addresses in your personal address book and BCC: them as a group. If I find I'm part of one of your lists, though, heh heh heh...) 9. It won't automatically print faxes (You like junk faxes wasting your paper?) 8. It won't dial 1-(area code) for long distance within my area code (Add that fax number to your personal address book, and turn on "Dial area code, even though it's the same as mine" and check out other TAPI dialing help in Modems and TAPI) 7. It displays a dumb window when it sends a fax (Right-click on the little Fax icon in the Taskbar, then turn off "Display when active") 6. It gives me a junk mail message from SPRINT whenever I install it (Big deal; delete it, it only happens once) 5. I can't use the modem when Exchange is running (Auto-answer won't interfere with other Win95 apps trying to use the modem; you can use HyperTerminal at the same time, for example. Check out the Modems and TAPI section.) 4. I can't print to the fax modem without changing my default printer (That's a dumb MS Office 4.x bug; just use "Send..." instead, and specify a fax address. Yes it does work.) 3. It processes faxes locally and wastes my processing time 2. It keeps trying to make E-MAIL format (Set the fax type to "Not editable" in Fax Properties/Message) 1. It's cover page editor sucks (But it's functional, isn't it?) * 10.2.4.4. What about WinFax PRO (TM) for Win95? Delrina (AKA: Symantec) getting the Designed for Win95 logo for this program is a miracle. They're already in my Logo Lamers page. Listen. Give up on WinFax and wait until they earn that Win95 logo. For about 99% of us faxing, MS Fax will do all we need to do, and it's free. * 10.2.5. ...MHS mail? Terry Harrigan at http://www.ihub.com/ now (finally) has a MHS messaging and address book service for Exchange. it's part of their Connect2 series for Windows. I haven't had the chance to properly review it because I don't have access to MHS post offices anymore, but if anyone out there can try this out and let me know how it works, I'd appreciate it. Many people, including Olaf Berli and Frank Carius tell me that Ihub's Connect2Exchange is a very good MHS client and you should consider them for additional MHS utilities. It's a fine compliment to the MHS services included with NetWare servers. Note to Terry: I still didn't appreciate you writing me a second time... I had to repost the FAQ in March because of other tech details and didn't have the chance to include your info. Please give me a chance at least. * 10.2.6. ...VIM (cc:Mail) mail? There's a cc:Mail client for Exchange at http://www.transendcorp.com/ under the title ConnectWare for cc:Mail. They have a 30 day trial version available for download and a commercial version. You also need updated VIM .DLL files, which you can get from Lotus via ConnectWare's site. From what I read about it, ConnectWare for cc:Mail is a proper Exchange client, with Remote Mail support. * 10.2.7. ...Microsoft Network mail? MSN Setup automatically adds an MSN mail client for Exchange, and you can grab user lists off MSN directly, and store local copies. If you already have BillNet software installed, you will have a "Microsoft Network Online Service" client you can add to your Exchange profile. It grabs your user info from the rest of BillNet, so there's no additional setup needed. This is pretty much the easiest client to set up. BillNet Mail lets you send to BillNet or Internet addresses, so when you create address book entries and you use both BillNet and Internet Mail, make sure you select the type of Internet Mail address you want to use. Your least expensive bet is to always use direct Internet Mail, rather than Internet Mail via BillNet, if you have a choice. * 10.2.8. Voice Messages? (Microsoft Phone) Yes it's real. Sue Mosher confirmed it for me and others have heard about it, and you can also read about it on Microsoft's web site if you do a search on it. MS Phone is a voice mail add-on for Exchange that will receive voice messages and store them as .WAV attachments in your Inbox. You can also call your voice mail box from another telephone and have MS Phone play voice messages back. And here's the real killer: it will also read off the headers of any non-voice messages, like your regular E-MAIL and faxes! It does this with a voice synth included with it. Alas though... MS Phone only comes with the newest voice modems (Phone Blaster from Creative is one of them). The rumor mill suggests that MS will ship it with the next Office 95 release, though. Personally I'm hoping for it to come out as a retail product so I don't have to endure Delrina CommSuite. Thphth. User Contributions:Comment about this article, ask questions, or add new information about this topic:Top Document: Win95 FAQ Part 10 of 14: Messaging/Exchange Previous Document: 10.1 Exchange basics, and why I recommend Exchange for first time E-MAIL users Next Document: 10.3. Remote Mail basics for MS Mail, Internet Mail, CIS Mail, and Microsoft Network Mail users Part1 - Part2 - Part3 - Part4 - Part5 - Part6 - Part7 - Part8 - Part9 - Part10 - Part11 - Part12 - Part13 - Part14 - Single Page [ Usenet FAQs | Web FAQs | Documents | RFC Index ] Send corrections/additions to the FAQ Maintainer: gordonf@intouch.bc.ca
Last Update March 27 2014 @ 02:12 PM
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