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Win95 FAQ Part 10 of 14: Messaging/Exchange
Section - 10.5. Quick background on the Personal Address Book

( Part1 - Part2 - Part3 - Part4 - Part5 - Part6 - Part7 - Part8 - Part9 - Part10 - Part11 - Part12 - Part13 - Part14 - Single Page )
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Top Document: Win95 FAQ Part 10 of 14: Messaging/Exchange
Previous Document: 10.4. How can I keep a separate Inbox or address book for each user? (Exchange Profiles)
Next Document: 10.6. Top ten misconceptions about Exchange
See reader questions & answers on this topic! - Help others by sharing your knowledge
   If you want to make up that bulk mailing list or that broadcast fax,
   here's where to do it.
   
   Hit Tools/Address Book and hit the blank card button (or File/New) to
   create an entry. The entries end up becoming a contact database of
   sorts, complete with full addressing should you choose to fill in all
   the blanks for each person. Then, when you send letters, you can add
   names from this address book directly.
   
   The most important entries to add to a new entry are the Name and
   E-MAIL address. The name entry shows up as a "friendly" name, but
   there are lots of spaces to fill in (like home mail address, work mail
   address, home & work phone & fax numbers, etc).
   
   The E-MAIL address actually has two components; the E-MAIL type and
   the E-MAIL address. Examples of Exchange E-MAIL addresses include
   [FAX:+1 (604) 555-1212] and [SMTP:gordonf@vcn.bc.ca]. You specify the
   address type when you create a new entry, so you don't need to
   memorize the bizarre formats I gave examples for, though they do work
   in the TO: boxes of letters.
   
   One special type of address book entry is the "Personal Distribution
   List", which is where you create groups of people to mail to. These
   groups can contain any number of people from your address book, even
   with different E-MAIL formats. To create a distribution list, first
   create all the entries you want in it, then create a distribution list
   and add the entries to it. When you send mail, use this distribution
   list as the destination address.
   
   MS Schedule Plus for 95 uses a similar address book for contact
   management, so be sure to fill in all the blanks when making up
   entries. This is actually another good reason to stick with Exchange;
   when you do get MS Office you will already have a powerful contact
   manager with a list of contacts ready to use. To make the Schedule+
   contact list match the Exchange address book, visit Microsoft's
   "Application farm" which has this page
   (http://www.microsoft.com/technet/boes/bo/mailexch/exch/tools/appfarm/
   schedaba.htm). Thanks to Sue Mosher for this one!
   
   A better Schedule+ address book service exists at
   http://www.thinkage.on.ca/shareware/schadp which completely
   REPLACES the Exchange address book service. Now you can keep ONE
   contact database for both Exchange AND Schedule+ (Makes me wonder why
   MS didn't do this in the first place!) Actually it can co-exist with
   the personal address book, but I didn't see anything preventing you
   from removing the PAB if you choose!
   
   Other Designed for Win95 apps will look for the address book for
   their own purpose (like Word 7's cover letter wizard).

     * 10.5.1. How do I import entries from other databases into the
       Address Book? 
       
   Exchange can only directly import address books from the original MS
   Mail. Sue Mosher's web site (http://www.slipstick.com/exchange/)
   contains many programs that can import (and export) entries into the
   personal address book.
   

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