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Posting-Frequency: weekly
Last-Modified: 02-OCT-96
Version: 2.0
Archive-name: records-mgmt/intro

See reader questions & answers on this topic! - Help others by sharing your knowledge FAQ

1.0 Introduction
 1.1 Purpose
 1.2 Charter
 1.2 Netiquette
2.0 Resources Introduction
3.0 Acknowledgments
4.0 Disclaimer

1.0 Introduction

Welcome to! This group was formed in 
order to provide a nonpartisan arena for the discussion of records
management issues, a pointer to other resources, and a world wide
networking opportunity for hard working folks such as Office Managers,
Records Managers, Archivists, Librarians, Vendors, and Sales
Professionals. This forum is not moderated or censored in any way.
What you post is what gets posted. This newsgroup, like UseNet itself,
is not a democracy. It is also not a dictatorship. If you want to
categorize it you might just as well say that we are operating within
a large, somewhat organized state of chaos. If some of us can agree on
common goals, topics, and/or directions of interest, then perhaps we
can also gain some insight into our tasks, share some knowledge or
experience with our colleagues, and use this forum for our own
professional advancement.

This newsgroup is NOT for the discussion of the music industry or
anything related to the music industry or for the posting of business
advertisements. There are much better places to post ads, than in a
newsgroup that the members DO NOT WANT!!! When creating the group
I(Doug) questioned that it would be located under the header misc.*
and felt that the secondary header of business might make it harder to
find, as well, but it never occurred to me that the term 'records'
might cause a problem. Does anyone use records (LPs') anymore? No,
we've all gone to CDs' now.....Hey, maybe there IS some kind of
relationship ;^).....NAW! In any case, if you're looking for a lead
singer or trying to sell an autoharp, please check out the rec.*
(recreational) groups. We're here for the discussion of RECORDS, as in
DRIVING RECORDS and no, I don't mean The Grateful Dead on tour, I mean
even E-MAIL. You get the idea. If you need further clarification
contact Douglas Johnson, at or Bryan Carbonnell at

ALSO: We've put together a kind of impromptu help team for this 
newsgroup. The team consists of Douglas Johnson of OHM Corporation,
Lynn Calvin of the American Environmental Protection Agency, and Bryan
Carbonnell of the Canadian Broadcasting Corporation. We'll be checking
in to answer questions whenever we can.

1.1 Purpose

This newsgroup has been created as a forum for information 
management professionals although posting by anyone with an interest
in the topics discussed is encouraged. While outright advertising is
discouraged, many folks on the vendor side of this business are
encouraged to make the rest of us aware of new products and resources
when this information is germane Topics of discussion may include:

 - micrographics
 - optical imaging
 - electronic records
 - records retention issues
 - job announcements
 - seminar announcements

and even such things as:

 - assession stories
 - hearty arguments over proper treatment of certain records
 - brief stories of sports mascots

and may even include the occasional posting of someone's reflective
ramblings. If you have some information you would like to add to this
FAQ please forward it to one of us at the addresses listed below.

1.2 Charter

This is the **OFFICIAL** charter that was posted to news.groups, etc
for the RFD and the CFV. This is what is
ALL about!!

This newsgroup is being established as a forum for sharing ideas and
information about records management technology, procedures and
policies, including electronic records, micrographics, optical
imaging, and other storage media. The intended audience includes
records managers, archivists, information managers, and other
professionals dealing with the problems of the ever growing masses of
information stored on various media. The proposed group will be a
place where records management professionals can exchange ideas, post
questions, job openings, announcements and discussions of the state
and federal laws, regulations, and requirements that apply to records

The following are examples of intended topics:

 - The creation of and modifications to the National Archives
   regulations for the preservation of electronic records.
 - The pro's and con's of different software available for records
   center operations, indexing of holdings, creation of schedules,
 - Defining and scheduling electronic records.
 - Institutional policies for electronic records.
 - Discussion of destruction methods for different media.
 - Micrographics equipment, standards and procedures.

1.3 Netiquette

Netiquette or Net etiquette, is the mythical set of rules governing
the behavior of people using Internet. I say mythical because these
rules are so hard to pin down. Let's just hope that we can all get
along to some degree, but if we can't:

 a) We'll get over it, or
 b) We won't get over it.

If neither one of these things happen, a situation I find hard to
visualize, then the individuals involved can take their disagreements
to personal e-mail, or perhaps they can arrange to meet at sunrise in
order to have a duel of some kind, either solution is encouraged. As
long as we're talking about net etiquette, let me list a few do's and
don'ts for posting on

 1) Do sign your posts
 2) Do change the subject line when you have strayed from the 
  original subject
 3) Do not quote entire articles simply to add a small comment like 
  "Right on, dude, way to go!" since most of us get cranky if we 
  have to keep reading the same stuff over and over again
 4) Do not post an inflammatory note (that's flame' to you) to a 
  person for doing something you consider to be improper, i.e.,
  Bob posts a long article on his new management system for his 
  Chieftain LP collection (records, ha, ha), and you respond by 
  quoting his entire article and then adding the comment, "Bob,
  you are a such a knucklehead!". Not only have you broken Do Not'

  number 3, but you have just re-posted an article that you
  yourself feel is inappropriate. SEND PERSONAL E-MAIL INSTEAD!
 5) Ignore 1 through 4 if you like since this is an unmoderated 
  group, we are all adults (my assumption, silly me) and finally 
  have to take responsibility for our own actions.

2.0 Resources Introduction

This section is contained within its own post, posted bi-weekly.

3.0 Acknowledgments

I would like to thank Doug Johnson for roping me into helping him with
the NG and the FAQ :-). Thanks a lot Doug :->. Actually without Doug's
effort this newsgroup and FAQ wouldn't be here. Not only have I
learned a little more about Records Management and the professional
associations that are out there, but I have also learned a little bit
about HTML programming. For this I say "Thank You Doug!" Thanks go out
to Albin Wagner, who's post on the RECMGMT Listserv resembles the
section on ICRM, mainly because I copied it almost verbatim, with
permission of course.;-) I almost forgot. Thanks go to the Canadian
Broadcasting Corporation. If it wasn't for my employer, I would never
have gotten into the field of Records Management, for that I am
eternally grateful!??!

NB:These acknowledgments are from Doug.

Thanks to many of you who have inspired me to set out on the three
month long project that has resulted in the creation of this
newsgroup. Thanks to my employers; DeKalb College and the great State
of Georgia for supporting this project, and others like it, with the
honorable goal of serving the public. Thanks to many people at Uunet
for helping me accomplish this, and to all of you who voted yes from
the two listservs I sent the Call For Votes out to. Thanks to Michael
Tarabulski for his excellent ramblings on the Archives listserv (and
I'm hoping he'll ramble a bit on this group). Thanks to Maralyn
Harmston for her very good suggestions on what should be included in
the first posting of this document, as well as her long and well done
task of serving as host of the quite excellent records management
listserv. Thanks to my wife Cristy, and our daughter Lauren, for
putting up with my crankiness during this project (and throughout our
life together, I'm afraid ;^) , and as Maralyn is fond of saying over

4.0 Disclaimer

The opinions expressed in this document are those of the authors and
not those of any organization, business, university, or UseNet site
that we may be associated with. We, Doug & Bryan, disclaim everything.
No information is guaranteed. We take no responsibility for any
circumstances resulting from the use or sharing of information
contained herein.

Copyright (c) 1995 by Douglas A. Johnson
Copyright (c) 1995-97 by Bryan D. Carbonnell
          all rights reserved.

This FAQ may be posted to any UseNet newsgroup, on-line service, or 
  BBS as long as it is posted in its entirety and includes this 
  copyright statement.

This FAQ may not be distributed for financial gain.

This FAQ may not be included in commercial collections or 
  compilations without express written permission of the authors.

Bryan Carbonnell
Records Management Assistant
Canadian Broadcasting Corporation
Toronto, Ontario, Canada or

Douglas Johnson
OHM Corporation
Atlanta, Georgia, USA

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