New York State Historical Association in Cooperstown, New York (NY)

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New York State Historical Association
Employer Identification Number (EIN)150539110
Name of OrganizationNew York State Historical Association
AddressPO BOX 800, Cooperstown, NY 13326-0800
ActivitiesOther school related activities, Book, gift or supply store, Historical site, records or reenactment
SubsectionEducational Organization
Ruling Date07/1941
DeductibilityContributions are deductible
FoundationOrganization which receives a substantial part of its support from a governmental unit or the general public
Exempt Organization StatusUnconditional Exemption
Tax Period12/2011
Assets$10,000,000 to $49,999,999
Income$10,000,000 to $49,999,999
Filing Requirement990 (all other) or 990EZ return
Asset Amount$41,668,391
Amount of Income$14,508,633
Form 990 Revenue Amount$4,680,378
National Taxonomy of Exempt Entities (NTEE)Arts, Culture and Humanities: History Museums

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Amount of income in 2011: $14,508,633
New York State Historical Association: 

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Assets in 2011: $41,668,391
New York State Historical Association: 

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Expenses in 2007: $5,128,530
This organization: 

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Income to expenses ratio in 2007: 1.2
This organization: 

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Expenses allocated to program services in 2007: 27.7%
New York State Historical Association: 

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Number of employees in 2007: 91
New York State Historical Association: 

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Employees paid over $50,000 in 2007: 3.3%
New York State Historical Association: 

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Grants share in income in 2007: 21.0%
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Financial snapshot ($)

Revenue for 2007

Assets at end of 2007

Expenses for 2007

Functional Expenses for 2007 ($)

Income-Producing Activities for 2007

Revenue, Expenses, and Changes in Net Assets or Fund Balances
Total revenue$8,691,867$5,642,674$1,297,832$4,414,141$9,388,494$6,215,851$8,134,163$6,113,806
Contributions, gifts, grants, and similar amounts received$646,943$908,764$458,993$904,694$1,057,414$988,468$1,565,194$1,282,850
Contributions to donor advised funds$0$0
Direct public support$61,125$867,464$429,958$852,694$875,477$900,920$1,397,848$1,161,155
Indirect public support$0$0$0$0$0$0$0$0
Government contributions (grants)$585,818$41,300$29,035$52,000$181,937$87,548$167,346$121,695
Program service revenue including government fees and contracts$559,075$596,401$538,419$677,015$754,892$662,751$628,017$683,867
Membership dues and assessments$229,105$219,754$191,685$210,238$192,961$203,596$214,477$229,500
Interest on savings and temporary cash investments$0$0$0$0$0$0$0$0
Dividends and interest from securities$1,411,817$1,092,508$677,368$579,721$756,896$802,937$1,338,403$1,070,903
Net rental income or (loss)$0$0$0$0$0$0$0$0
Gross rents$0$0$0$0$0$0$0$0
Less: rental expenses$0$0$0$0$0$0$0$0
Other investment income$0$0$0$0$0$0$0$0
Gain or (loss) from sales of assets other than inventory$5,906,475$2,853,410$-484,457$2,094,114$6,649,299$3,689,547$4,589,184$2,919,092
Gross amount from sales of assets other than inventory$5,906,475$2,853,410$0$2,094,114$6,649,299$3,689,547$4,589,184$25,421,231
Less: cost or other basis and sales expenses$0$0$484,457$0$0$0$0$22,502,139
Net income or (loss) from special events and activities$0$0$0$0$0$0$0$0
Gross revenue$0$0$0$0$0$0$0$0
Less: direct expenses other than fundraising expenses$0$0$0$0$0$0$0$0
Gross profit or (loss) from sales of inventory$-8,670$6,133$-56,035$-28,289$-86$-111,426$-76,873$-52,260
Gross sales of inventory, less returns and allowances$192,155$187,750$290,246$306,442$309,153$310,035$380,900$329,925
Less: cost of goods sold$200,825$181,617$346,281$334,731$309,239$421,461$457,773$382,185
Other revenue$-52,878$-34,296$-28,141$-23,352$-22,882$-20,022$-124,239$-20,146
Total expenses$3,727,626$3,887,016$4,081,352$4,135,570$4,099,905$4,425,108$5,018,161$5,128,530
Program services$1,566,382$1,569,292$1,467,122$1,187,389$1,082,588$1,361,449$1,424,605$1,418,617
Management and general$2,161,244$2,317,724$2,614,230$2,948,181$3,017,317$3,063,659$3,593,556$3,709,913
Payments to affiliates$0$0$0$0$0$0$0$0
Net assets or fund balances at end of year$52,907,396$53,193,632$44,915,612$51,063,671$54,103,302$53,236,734$53,744,760$51,496,663
Excess or (deficit) for the year$4,964,241$1,755,658$-2,783,520$278,571$5,288,589$1,790,743$3,116,002$985,276
Net assets or fund balances at beginning of year$50,532,450$52,907,396$53,193,632$44,915,612$51,063,671$54,103,302$53,236,734$53,744,760
Other changes in net assets or fund balances$-2,589,295$-1,469,422$-5,494,500$5,869,488$-2,248,958$-2,657,311$-2,607,976$-3,233,373
Statement of Functional Expenses (for 2007)
TotalProgram servicesManagement and generalFundraising
Total functional expenses$5,128,530$1,418,617$3,709,913$0
Grants paid from donor advised funds$0
Other grants and allocations$122,400
Specific assistance to individuals$0
Benefits paid to or for members$0
Compensation of current officers, directors, key employees, etc.$313,500$143,000$170,500$0
Compensation of former officers, directors, key employees, etc.$0$0$0$0
Compensation and other distributions, not included above, to disqualified persons (as defined under section 4958(f)(1)) and persons described in section 4958(c)(3)(B)$0$0$0$0
Salaries and wages of employees not included above$1,133,688$423,658$710,030$0
Pension plan contributions not included above$0$0$0$0
Employee benefits not included above$438,192$174,082$264,110$0
Payroll taxes$0$0$0$0
Professional fundraising fees$0$0$0$0
Accounting fees$0$0$0$0
Legal fees$0$0$0$0
Postage and shipping$128,800$104,189$24,611$0
Equipment rental and maintenance$92,713$4,736$87,977$0
Printing and publications$123,950$55,562$68,388$0
Conferences, conventions, and meetings$18,968$18,968$0$0
Depreciation, depletion, etc.$580,768$0$580,768$0
Other expenses not covered above$1,644,811$281,107$1,363,704$0
Balance Sheets
Total assets$53,124,827$53,423,256$45,095,271$51,182,580$54,261,222$53,475,096$54,192,259$51,936,305
Cash - non-interest-bearing$0$0$0$0$0$0$0$0
Savings and temporary cash investments$6,781,635$14,224,473$7,703,678$4,992,256$7,302,864$5,964,645$3,984,585$3,364,651
Accounts receivable less allowance for doubtful accounts$233,813$345,394$118,820$140,341$361,295$229,115$772,728$345,415
Pledges receivable less allowance for doubtful accounts$0$0$0$0$0$0$0$0
Grants receivable$0$0$0$0$0$0$0$0
Receivables from current and former officers, directors, trustees, and key employees$0$0$0$0$0$0$0$0
Receivables from other disqualified persons (as defined under section 4958(f)(1)) and persons described in section 4958(c)(3)(B)$0$0
Other notes and loans receivable less allowance for doubtful accounts$0$0$0$0$0$0$0$0
Inventories for sale or use$193,343$288,194$208,932$223,911$232,933$217,844$183,633$220,351
Prepaid expenses and deferred charges$0$0$0$0$0$0$0$0
Investments - publicly-traded securities$41,502,552$40,503,973
Investments - other securities$35,595,683$28,672,817$27,687,645$36,956,111$37,876,177$38,998,029$0$0
Investments - land, buildings, and equipment less accumulated depreciation$0$0$0$0$0$0$0$0
Investments - other$0$0$0$0$0$0$0$0
Land, buildings, and equipment less accumulated depreciation$10,320,353$9,892,378$9,376,196$8,869,961$8,487,953$8,065,463$7,748,761$7,501,915
Other assets, including program-related investments$0$0$0$0$0$0$0$0
Total liabilities$217,431$229,624$179,659$118,909$157,920$238,362$447,499$439,642
Accounts payable and accrued expenses$217,431$229,624$179,659$118,909$157,920$238,362$447,499$439,642
Grants payable$0$0$0$0$0$0$0$0
Deferred revenue$0$0$0$0$0$0$0$0
Loans from officers, directors, trustees, and key employees$0$0$0$0$0$0$0$0
Tax-exempt bond liabilities$0$0$0$0$0$0$0$0
Mortgages and other notes payable$0$0$0$0$0$0$0$0
Other liabilities$0$0$0$0$0$0$0$0
Total liabilities and net assets/fund balances$53,124,827$53,423,256$45,095,271$51,182,580$54,261,222$53,475,096$54,192,259$51,936,305
Total net assets or fund balances$52,907,396$53,193,632$44,915,612$51,063,671$54,103,302$53,236,734$53,744,760$51,496,663
Reconciliation of Revenue per Audited Financial Statements With Revenue per Return
Total revenue$8,691,867$5,642,674$1,297,832$4,414,141$9,388,494$6,215,851$8,134,163$6,113,806
Total revenue, gains, and other support per audited financial statements$6,356,275$4,389,165$-3,822,246$10,641,712$7,471,657$4,000,023$6,108,199$3,282,764
Other expenses$-2,589,295$-1,469,422$-5,494,500$5,869,488$-2,248,958$-2,657,311$-2,607,976$-3,233,373
Net unrealized gains on investments$-2,589,295$-1,469,422$-5,494,500$5,869,488$-2,248,958$-2,657,311$-2,607,976$-3,233,373
Donated services and use of facilities$0$0$0$0$0$0$0$0
Recoveries of prior year grants$0$0$0$0$0$0$0$0
Other revenue$-253,703$-215,913$-374,422$-358,083$-332,121$-441,483$-582,012$-402,331
Investment expenses$0$0$0$0$0$0$0$0
Reconciliation of Expenses per Audited Financial Statements With Expenses per Return
Total expenses$3,727,626$3,887,016$4,081,352$4,135,570$4,099,905$4,425,108$5,018,161$5,128,530
Total expenses and losses per audited financial statements$3,928,451$4,068,633$4,427,633$4,470,301$4,409,144$4,846,569$5,475,934$5,510,715
Other revenue$0$0$0$0$0$0$0$0
Donated services and use of facilities$0$0$0$0$0$0$0$0
Prior year adjustments$0$0$0$0$0$0$0$0
Other expenses$-200,825$-181,617$-346,281$-334,731$-309,239$-421,461$-457,773$-382,185
Investment expenses$0$0$0$0$0$0$0$0
Current Officers, Directors, Trustees, and Key Employees
Average hours per week devoted to positionCompensationContributions to employee benefit plans & deferred compensation plansExpense account and other allowances
Total number of officers, directors, and trustees permitted to vote on organization business at board meetings19
Are any officers, directors, trustees, or key employees listed in Form 990, Part V-A, or highest compensated employees listed in Schedule A, Part I, or highest compensated professional and other independent contractors listed in Schedule A, Part II-A or II-B, related to each other through family or business relationships?Yes
Do any officers, directors, trustees, or key employees listed in Form 990, Part V-A, or highest compensated employees listed in Schedule A, Part I, or highest compensated professional and other independent contractors listed in Schedule A, Part II-A or II-B, receive compensation from any other organizations, whether tax exempt or taxable, that are related to the organization?Yes
Does the organization have a written conflict of interest policy?No
Other Information
Did the organization have unrelated business gross income of $1,000 or more during the year covered by this return, and has it filed a tax return on Form 990-T for this year?Yes
Was there a liquidation, dissolution, termination, or substantial contraction during the year?No
Is the organization related (other than by association with a statewide or nationwide organization) through common membership, governing bodies, trustees, officers, etc., to any other exempt or nonexempt organization?Yes
Direct and indirect political expenditures$0
Did the organization file Form 1120-POL for this year?No
Were substantially all dues nondeductible by members?
Did the organization make only in-house lobbying expenditures of $2,000 or less?
Dues, assessments, and similar amounts from members$0
Section 162(e) lobbying and political expenditures$0
Aggregate nondeductible amount of section 6033(e)(1)(A) dues notices$0
Taxable amount of lobbying and political expenditures$0
Does the organization elect to pay the section 6033(e) tax on the amount above?
If section 6033(e)(1)(A) dues notices were sent, does the organization agree to add the amount above to its reasonable estimate of dues allocable to nondeductible lobbying and political expenditures for the following tax year?
Initiation fees and capital contributions$0
Gross receipts for public use of club facilities$0
At any time during the year, did the organization, directly or indirectly, own a controlled entity within the meaning of section 512(b)(13)?No
Amount of tax imposed on the organization during the year under: section 4911$0
Amount of tax imposed on the organization during the year under: section 4912$0
Amount of tax imposed on the organization during the year under: section 4955$0
Did the organization engage in any section 4958 excess benefit transaction during the year or did it become aware of an excess benefit transaction from a prior year?No
Amount of tax imposed on the organization managers or disqualified persons during the year under sections 4912, 4955, and 4958$0
Amount of tax above, reimbursed by the organization$0
At any time during the tax year, was the organization a party to a prohibited tax shelter transaction?No
Did the organization acquire a direct or indirect interest in any applicable insurance contract?No
Did the supporting organization, or a fund maintained by a sponsoring organization, have excess business holdings at any time during the year?No
Number of employees employed in the pay period that includes March 12, 200691
Analysis of Income-Producing Activities (for 2007)
Unrelated business incomeExcluded by section 512, 513, or 514Related or exempt function income
Business codeAmountExclusion codeAmount
Program service revenue
Program service revenue 1000000$000$0$248,133
Program service revenue 2000000$000$0$193,777
Program service revenue 3000000$000$0$173,001
Program service revenue 4000000$000$0$68,956
Program service revenue 5000000$000$0$0
Medicare/Medicaid payments000000$000$0$0
Fees and contracts from government agencies000000$000$0$0
Membership dues and assessments000000$000$0$229,500
Interest on savings and temporary cash investments000000$000$0$0
Dividends and interest from securities000000$0Dividends, interest, payments with respect to securities loans, annuities, income from notional principal contracts, loan commitment fees, and other substantially similar income from ordinary and routine investments excluded by section 512(b)(1)$1,070,903$0
Net rental income or (loss) from real estate
debt-financed property000000$000$0$0
not debt-financed property000000$000$0$0
Net rental income or (loss) from personal property000000$000$0$0
Other investment income000000$000$0$0
Gain or (loss) from sales of assets other than inventory000000$0Gain (or loss, to the extent allowed) from the sale of investments and other non-inventory property and from certain property acquired from financial institutions that are in conservatorship or receivership (sections 512(b)(5) and 512(b)(16)(A))$2,919,092$0
Net income or (loss) from special events000000$000$0$0
Gross profit or (loss) from sales of inventory000000$0Income from the sale of merchandise, substantially all of which (at least 85%) was donated to the organization (section 513(a)(3))$0$-52,260
Other revenue000000$000$0$-20,146
Information Regarding Taxable Subsidiaries and Disregarded Entities (for 2007)
EIN of corporation, partnership, or disregarded entityPercentage of ownership interestTotal incomeEnd-of-year assets
Compensation of the Five Highest Paid Employees Other Than Officers, Directors, and Trustees (for 2007)
CompensationContributions to employee benefit plans & deferred compensationExpense account and other allowances
Total number of other employees paid over $50,0000
Statements About Activities (for 2007)
Expenses paid or incurred in connection with the lobbying activities$0
Did the organization receive or hold an easement for conservation purposes, including easements to preserve open space, the environment, historic land areas or historic structures?No
Did the organization provide credit counseling, debt management, credit repair, or debt negotiation services?No
Did the organization maintain any donor advised funds?No
Did the organization make any taxable distributions under section 4966?No
Did the organization make a distribution to a donor, donor advisor, or related person?No
Enter the total number of donor advised funds owned at the end of the tax year$0
Enter the aggregate value of assets held in all donor advised funds owned at the end of the tax year$0
Enter the total number of separate funds or accounts owned at the end of the tax year (excluding donor advised funds included above) where donors have the right to provide advice on the distribution or investment of amounts in such funds or accounts$0
Enter the aggregate value of assets held in all funds or accounts included above at the end of the tax year$0
Reason for Non-Private Foundation Status
The organization is not a private foundation because it isOrganization that receives a substantial part of its support from a governmental unit or from the general public
Support Schedule
Gifts, grants, and contributions received$817,608$646,943$908,764$458,993$904,694$1,057,414$988,468$1,565,194
Membership fees received$223,922$229,105$219,754$191,685$210,238$192,961$203,596$214,477
Gross receipts from admissions, merchandise sold or services performed, or furnishing of facilities in any activity that is related to the organization's charitable, etc., purpose$775,848$751,230$784,151$828,665$983,457$1,064,045$972,786$10,088,917
Gross income from interest, dividends, amounts received from payments on securities loans (section 512(a)(5)), rents, royalties, and unrelated business taxable income (less section 511 taxes) from businesses acquired by the organization after June 30, 1975$1,232,894$1,411,817$1,092,508$677,368$579,721$756,896$802,937$1,338,403
Net income from unrelated business activities not included above$0$0$0$0$0$0$0$0
Tax revenues levied for the organization's benefit and either paid to it or expended on its behalf$0$0$0$0$0$0$0$0
The value of services or facilities furnished to the organization by a governmental unit without charge. Do not include the value of services or facilities generally furnished to the public without charge$0$0$0$0$0$0$0$0
Other income$0$0$0$0$0$0$0$0
Lobbying Expenditures by Electing Public Charities (for 2007)
Total exempt purpose expenditures$0
Total lobbying expenditures$0
Total lobbying expenditures to influence public opinion (grassroots lobbying)$0
Total lobbying expenditures to influence a legislative body (direct lobbying)$0
Other exempt purpose expenditures$0
Lobbying nontaxable amount$0
Grassroots nontaxable amount$0
Unrelated Trade or Business Income (for 2008)
Gross receipts or sales less returns and allowances$6,097$0$0
Cost of goods sold$0$0$0
Gross profit$6,097$0$609
Capital gain net income$0$0$0
Net gain$0$0$0
Capital loss deduction for trusts$0$0$0
Income (loss) from partnerships and S corporations$-29,314$0$-29,314
Rent income$0$0$0
Unrelated debt-financed income$0$0$0
Interest, annuities, royalties, and rents from controlled organizations$0$0$0
Investment income of a section 501(c)(7), (9), or (17) organization$0$0$0
Exploited exempt activity income$0$0$0
Advertising income$0$0$0
Other income$0$0$0
Deductions Not Taken Elsewhere (for 2008)
Total deductions$5,376
Compensation of officers, directors, and trustees$0
Salaries and wages$0
Repairs and maintenance$0
Bad debts$0
Taxes and licenses$0
Charitable contributions$0
Contributions to deferred compensation plans$0
Employee benefit programs$0
Excess exempt expenses$0
Excess readership costs$0
Other deductions$5,376
Unrelated business taxable income$-28,593
Unrelated business taxable income before net operating loss deduction$-28,593
Net operating loss deduction$0
Unrelated business taxable income before specific deduction$-28,593
Specific deduction$0
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Number of organizations performing similar types of work
District of Columbia3
North Carolina22
North Dakota4
New Hampshire9
New Jersey15
New Mexico3
New York55
Rhode Island6
South Carolina9
South Dakota6
West Virginia3
Total782 is not associated with, endorsed by, or sponsored by New York State Historical Association and has no official or unofficial affiliation with New York State Historical Association