Re: repelling inappropriate email

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Catherine woodgold (woodgold@seismo.nrcan.gc.ca)
Fri, 30 Jan 1998 09:40:52 -0500


Either someone read your FAQ and decided to send you a job-offer,
or someone bought a mailing list and spammed everybody with job-offers.
For the former case, I recommend putting a little section in the
FAQ itself stating what kinds of replies you do or don't want.
If you get enough U.S. job offers to annoy you, then specifically
state in the FAQ (near where you give your email address) something
like "Please do not send me job offers in the U.S.; these will be
treated as spam." You can also state something like "I accept
comments on my FAQ and specific questions about the FAQ, but
general questions on topic X should be posted to the newsgroup."

Shortly after I first posted my FAQ, I got one or two vicious
flames, where someone went on and on criticizing my FAQ in a
totally unconstructive way, i.e. without suggesting how I
might change it to make it better. I'm sensitive and was hurt
by that. I was afraid I might not be able to continue posting
a FAQ if I would keep getting email like that. So I put a
little section in my FAQ stating what kinds of email I accept.
It's worked wonderfully! I get polite, constructive email from
people who think things in the FAQ need to be changed, and I get
lots of postive email, and no flames at all. This is what
it says in my FAQ:

> Please send me comments and suggested additions. Polite
> criticism is welcome. Messages containing emotionally-charged
> criticism or strongly pejorative language will be ignored.

After putting this in, I haven't received any messages of
the category that I would ignore. (Over a year, I think.)

When people ask me very general questions like "Please send
me information about migraines", I simply suggest that they
read my FAQ and tell them they can ask me any specific
questions. The FAQ refers to books and stuff. They've
probably already read my FAQ; that's undoubtedly why they're
asking me for information on that topic; but by suggesting
that they read it, I'm politely giving them the idea, I
hope, that I don't have any general answer to "please send
me information" other than the FAQ itself. I also offer
to email them a copy of the FAQ, in case they can't get
it for technical reasons. Maybe one of these days if I
get annoyed enough about the "please send me information"
messages maybe I'll add a sentence to my FAQ like

"Specific questions about this FAQ or about migraines are
welcome, though there are many questions I may not be
able to answer. General questions like "please send me
information about migraines" are not useful; I would
just answer by telling you to read this FAQ. If you want
more information read the books listed here."

Cathy