The Monthly Report should periodically be reviewed and ovaluated. Some Officers and Directors have indicated that the reports are deviating from the standard format, some reports are to voluminous,reonsolidation of departmental reports and some reports with all the attachments are tooand too much to read.
The Monthly Reports provide quick, general Information to Officers andDirectors to keep them current on activities for which they nay or may not It is information they ahould know and useuide so theyadminister their respective responsibilities. eport should bocomplete in Itself and should not make references to other reports,or
The Monthly Reportonsolidation of information of all activitiesase prepared in ono single report, usually based on Information submitted by the persons responsible locally for the various activities. The Monthly Report isase Manager's report androupingumber of separate individual activities reports submitted to the Base Manager. The report should not contain every tidbit of information, but instead should be limited to only the essentials of the activities of the month including unusual and non-routine items. It should concentrate on substantial natters written concisely and yet clearly without tha need of lengthy verbiage tooint and withoutdescriptions. The Monthly Report should cover all the points necessary in as few words as possible. Concise statistics are very useful, but the report should not give lengthy detailed statistics; instead it should limit such figures, in totals, to assist in the overall explanation of the narrative where appropriate.
Since the basic purpose of the Monthly Report is to provide information, it should of course, not contain requests for action on any given matter. However, natters requiring actions nay certainly be included in the report for informational purposes. The actual request for action on any given matter shouldeparate memorandum to those responsible.
Controversial subjects as well as sensitive matters such as expressingabout our competitors should not be included in the reportew ofbeen noticed in reports.) The Monthly Reports are circulated throughhood office and matters dealing with salaries, benefits, allowances,policy, sensitive subjects of any type, opinions regarding Companyare not appropriate for inclusion in the Monthly Report. If there isabout an item being sensitive, controversial or confidential, do notin the Monthly Report. All such natters should be handled by separatewith the distribution limited to those concerned .ind, if appropriate, confidential
Thrift copies of the Monthly Reportriginalopies) should beto AVP under coverransmittal memo to reach Taipei not later thanh of each month. Do not indicate any distribution, do not use paper withletter-head notations and do' not use paper other than the standard1 plain, white paper. There shouldne and one quarter inchargin on the left side of the paper to allow for binding all of each month's reports under one cover,
A standard format for the Monthly Report la attached. However, it may not always provide the desired flexibility to cope with the wide and ever changing variety of non-routine mattora which you wish to report. Therefore, please regard the formatuide ratherard and fast standard which is limited solely to the items listed; but, the deviation should only be that which is required.
Thla is not to introduce moro paperwork, but to reduce it where possible and to re-emphasize what is already in effect.
c: President VPFCA VPFOPTS AVP
Loci tion Monthly Report (Month Year)
Under this heading include items nhich are related to tho Basehole rather than to one Division's activities.
Information of General into rest.
Legislation affecting air agreements, business licenses, etc. Political incidents or situations which might affect the company. The company's position nationally and locally in the community. High level public relations and promotion.
A OKI HI ST RATI ON
Include items which are related to Administration of the Basehole rather than to ono activity.
A cs Observations
Company activities (Club and other)
The cocpany position in the cocnunltyublicof
Situations which may lead to poor public relations andpress reports.
Relationship with press and other news redia.
CUSTOMER RELATIONS Brief statement, about customer relations.
Brief statement, about eeployee relations.
Legal matters and related subjects.
State of leases, rentals and agreements.
Matters which may eventually becone legal in nature.
Contract and agreement processing natters.
Laws and regulations which may affect the company, including those which are under consideration.
Tax problems and related subjects. Billing difficulties and related matters. Insurance.
Revisions to exchange rates.
Company security matters, such as protecting property, etc. (not confidential matters).
Historical or customary dates and particulars of anticipated forthcoming demonstrations.
Rumored public diaturbances.
Number of visits. Accidents:
Outstanding personnel ratters, community labor situation,labor situation and new or revised labor laws or regulations.
Substantial changes in living costs or per dien rates.
Use the present format for reporting personnel as established by nemo3
Aircraft Maintenance, fixed wing
Aircraft Mai, roU.ry wiiy:
lying Operations3 andlight Operations
Co-mini cations Ground Transportation
TYPE O. FLIGHT TIME BLOCK TIME